Abbott Laboratories

<!DOCTYPE html PUBLIC "-//W3C//DTD HTML 4.0 Transitional//EN" "http://www.w3.org/TR/REC-html40/loose.dtd"><html><body>As a Document Specialist, you will be actively working and contributing to the following areas:<ul> <li> General Administration & Executive Assistance (30%) </li></ul><ul><li>Organizing documents; maintaining records; relevant policies, agreements, and BU communications.</li><li>Help prepare strategic drafts and final PPTs for executives (Site Head, Directors, DVPs etc.)</li><li>Prepare and send important documents, legal, financial and ops planning etc.</li><li>Manage the communications, expense claims & executive assistance for DVP/Director/Site Head</li></ul><ul> <li> Day To Day Operations (20%) </li></ul><ul><li>Manage policy documents and all internal communications such as holiday, food, etc.</li><li>Monthly Bills and Invoices, Petty cash, Agreements, and maintenance as per schedule</li><li>Office Management & manage Contract Employees at site e.g., Housekeeping, security etc.</li><li>Process creation and improvement for daily small ad hoc and repeating work</li><li>Manage employee database, org charts, profiles, etc.</li></ul><ul> <li> Office event co-ordinations, Logistics and Visitor Management (20%) </li></ul><ul><li>Vendor Coordination, creations in systems, document uploads etc.</li><li>Coordination for all internal events/ team offsite/ Visitor management at site - agenda preparation, logistics planning, budget estimation etc.</li><li>Engage with cross-functional team for meetings.</li></ul><ul> <li> Project Management (30%) </li></ul><ul><li>Project delivery schedule, task trackers & scope management</li><li>Stakeholder management, Risk Management</li><li>Budget, cost management, MIS (if applicable), Templates for standardizations</li></ul><h2>Qualifications</h2><h2> Minimum Required Skills </h2><ul><li>A Bachelor’s degree in Science or Commerce</li><li>At least 3+ Years of experience in supporting as an Executive Assistant or Administrative Assistant or PMO for a mid-large size organization and help in managing team dynamics, promoting cohesive culture of collaboration, identify efficiency areas and saving time for key managerial personnel</li><li>Experience in prompt and correct processing of invoice, bills and monitoring and updating agreements, amendments, and other documentations to safeguard company’s interest and liabilities</li><li>Experience working with Finance, Procurement, Legal, Facilities team, Housekeeping, Security, and other administrative and liaison with operations support functions (IT, OEC, BHR, TAG)</li><li>Understanding of project management lifecycle and methods used to track diverse types and small, medium, and large duration projects</li><li>Strong Negotiation and Influencing skills combined with oral and written communication</li><li>Critical thinking skills, and ability to effectively lead, collaborate and communicate across diverse group of stakeholders (scientific, technical, operational) and prioritize tasks</li></ul><h2> Preferred Desirable Skills </h2><ul><li>Master’s in Business Administration (Finance, Strategy or Operations or General Management)</li><li>5+ years relevant secretarial work experience in a Life sciences and Healthcare Company and/or IT, Data Analytics</li><li>Experience managing or tracking projects and supplying quick meeting notes and action items to the team in a crisp and concise manner</li><li>Experience establishing and managing relationships with external stakeholders, vendors</li><li>Expertise working with Finance, Procurement, Legal and Administration and Facilities team</li></ul></body></html>

Job Details

Skills Required

More Details

Apply