Ayaany is a women?s fusion wear fashion brand Crafted on the lines of Global Style Indian Fusion .This brand of Indowestern apparel embodies the best of both worlds. It precisely blends, color, cuts, embellishments and the vibrancy of unique fabrics into tunics and dresses that you can team with any combo’s. This is the label that helps you create your own unique style statement. Ayaany stands for quality, design and value while capturing the essence of an active, young and spirited lifestyle. Indulge yourself with Ayaany with this breathtaking collection! <strong>Job Title / Designation: Executive Assistant / Personal Secretary to Director</strong> <strong>Job Description:</strong> <ul> <li>Ensuring effective functioning of the office of Director</li> <li>Facilitate communication and co-ordination with internal personnel and external personnel</li> <li>Monitor and follow up on all communication on behalf of Director</li> <li>Managing and organizing meetings and draw up internal as well as external minutes of the meeting, and follow up for the committed actions on behalf of the person you are reporting to.</li> <li>Advanced Excel knowledge is mandatory.</li> <li>Look after the day to day- routine activities and correspondence.</li> <li>Review and maintain schedules and appointments</li> <li>Organizing the Travel {Ticket booking, hotel and car booking (Domestic and International),</li> <li>Checking and keeping records of the bills like Mobile, Credit Card, expense statement etc. personnel as well as official. Keep personal/official reminders and follow ups</li> <li>Maintaining an organized filing system.</li> <li>Take Dictation, Compose, type letters, meeting notes, routine correspondence.</li> <li>Maintain reports and e-filings.</li> <li>Diary management of on-line diaries, booking appointments and arranging meetings, updates as required.</li> <li>Ensure the appropriate documentation is accessible in a timely manner ? Organizing travel, accommodation and other travel domestic/ international related requests ? Call management- Handling and screening calls</li> <li>Taking and auctioning messages in a timely manner ? Organizing conference calls ?coordinating and preparing monthly expense claims and timesheet submissions by due dates</li> <li>Review, identify and action of the emails required. ? Correspondence - Preparation of memos, faxes, letters</li> <li>Follow-up calls to secure meetings with target clients</li> <li>Client relationships: Maintain and build good working relationships with clients and their assistants ? Make sure that all new contacts are entered into the database management ? Personal errands as occasionally requested, including reimbursement of medical expenses for both Partners and families as part of the Partner health scheme</li> <li>Taking down dictation in shorthand.</li> <li>Handling the front desk, attending to visitors</li> <li>Handling the incoming mails, courier’s ? attending to faxes, ordering stationery ? Maintaining & safekeeping of all confidential files.</li> <li>Able to get things done on time by people.</li> <li>Admin of office and negotiation skills</li> </ul> <strong> </strong> <strong>Key Functions & Roles of the Candidate: </strong> <ul> <li>Shorthand: 80-100 w.p.m</li> <li>Knowledge of MS Office, Outlook and Internet.</li> <li>Ability to prioritize , analytical</li> <li>Honest, Hardworking, Adjustable</li> <li>Patience, Capacity to work under pressure</li> <li>Positive attitude towards life.</li> <li>Person of moral values</li> </ul> <strong> </strong> <strong>Minimum/Maximum/ Work Experience Required: </strong>5 + years <strong>Annual CTC: </strong>4-6 LAKHS <strong>Location(s) of Job: </strong>Delhi <strong>Minimum Education Requirements: </strong>Graduate Diploma in Commercial & Secretarial Practices is preferred. <strong>No of rounds of Interviews: </strong>1 <strong>Work Timings:  </strong>9 - 6 pm <strong>Languages:  </strong>English and Hindi <strong>Relocation & Reimbursement: </strong>Provided