Cadila Pharma

Principal Tasks &Responsibilities

•	Employee Lifecycle Transactions
After receiving EC trigger intimation from the TA team, ensure thorough one-to-one verification of all uploaded documents in Digicad. Obtain IFSC approval for new bank details to generate the employee code and coordinate closely with SFE (SPOC) for creation of Phyzii login within the defined TAT of 24 hours. Ensure timely issuance of appointment letters to all new joiners and maintain proper documentation throughout the onboarding process.
•	Induction Program
Plan and conduct induction training sessions for all new joiners under the FLP program, ensuring they are well briefed about organizational policies, processes, and role expectations to enable smooth integration into the organization.
•	Bags, visiting cards
Ensure all FLP participants receive their official bags and visiting cards prior to leaving the Bhat office campus, coordinating with relevant teams to avoid delays or shortages.
•	Letters & communication 
Ensure timely preparation and release of all manual letters including transfer, promotion, demotion, revocation, etc., as per communication received from HRBP. Update revised CTC details in the system accurately and submit the required hard copies to Payroll. In cases of transfer or relocation, ensure all necessary clearances and approvals are obtained. Share complete and accurate data with the Phyzii team and ensure corresponding updates are consistently reflected in Digicad.
•	Leave Management
Ensure timely manual updation of leaves in Phyzii for field employees as per defined eligibility. Upload region-wise annual holiday calendars in Phyzii and verify post-upload for any exceptions or exertions. Ensure data accuracy before moving changes live in the system.
•	Probation extension & confirmation
Ensure all actions related to employee confirmation and probation extension are completed within timelines in both Digicad and Phyzii. Update revised leave entitlements in Phyzii wherever applicable to ensure correct leave balances.
•	Field Salary
Ensure regular updation of attendance in Phyzii and actively track absenteeism cases. Follow up with employees who fail to submit reports on time and share consolidated attendance reports with Payroll prior to salary processing. Provide attendance data to Payroll for timely processing of salary advances in cases where DAR is not updated. Since Digicad and Phyzii are not integrated, manually coordinate LWP reversals in the upcoming payroll cycle (within 60 days eligibility). During salary processing, manually review cases where reporting is missing for more than 20 days and conduct one-to-one verification.
•	Exit cases detachment
Ensure all resigned employee cases are detached from Phyzii after one-to-one confirmation from HRPO and verification of the employee’s last working day. In cases where reporting exists beyond the last working date, ensure reports are deleted date-wise on an individual basis.
•	Full & Final Settlement
Post resignation, share clearance communication with the exiting employee and collect all required documents such as NOC, clearance approvals, tablet submission confirmation, etc. Ensure completion of long-pending Full & Final settlements (including cases pending since 2022) by coordinating closely with the Finance department for timely closure.
•	Bank Account Details & Address updation
Update employee bank account details on a daily basis as and when information is shared. Ensure timely approvals in Digicad and verify updates for processing in SAP. Manually share residential address details of field force employees with the IT department, including required codes, to ensure smooth postal dispatch.
•	Mediclaim & MGEBS  loan
Ensure end-to-end completion of the mediclaim process, starting from sharing intimation emails to coordinating with employees and forwarding documents to the insurance team. Actively follow up on missing or incorrect documentation to avoid delays. For MGEBS loan processing, coordinate with employees to collect required supporting documents and submit them to the concerned department for further processing.

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